Finance and Administrative Assistant

Posted By: County of Inverness Municipal Housing Corporation

Position Description:

Job Title: Finance and Administrative Assistant
Job Type: Permanent Full Time
Closing Date: Until Filled
Work Location: Foyer Père Fiset
 
Foyer Père Fiset is a Long-Term Care Home located in Chéticamp, NS—a vibrant French-speaking community along Cape Breton’s Musical Coast, nestled at the foot of Cape Breton Highlands National Park and the Cabot Trail.
 
We are seeking a Finance & Administration Assistant to join our team. Reporting to the Administrator – Service & Operations, this role is responsible for managing financial operations and administrative support functions within the facility.
 
 
What we offer:
<ul>
<li>Salary $50,000 - $56,000/year</li>
<li>Comprehensive health and dental benefits plan (eligible upon hire for part-time and full-time staff) including travel insurance and an Employee and Family Assistance Program</li>
<li>Vacation accrual</li>
<li>Pension plan with employer contribution</li>
<li>A $1,000 retention bonus in return for a 2-year commitment (paid upon completion of probationary period)</li>
</ul>
 
Key Responsibilities:
<ul>
<li>Ensure financial transactions align with Generally Accepted Accounting Principles (GAAP) and facility policies.</li>
<li> Process and maintain revenue records, including:</li>
</ul>
o          Creating Revenue Journals and Pre-Authorized Debit (PAD) agreements
o          Entering resident revenue and bank deposits into SAGE
<ul>
<li>Administer payroll functions, including:</li>
</ul>
o          Inputting payroll hours into ADP and verifying accuracy
o          Cross-checking payroll data with team members
o          Assuring timely processing and administration of employee payroll, benefits, and pension plan.
<ul>
<li>Manage accounts receivable:</li>
</ul>
o          Generate and distribute resident invoices (MS Word)
o          Communicate billing procedures with residents and families
o          Process monthly claims for MRI and special needs payments
<ul>
<li>Handle accounts payable:</li>
</ul>
o          Code and enter vendor invoices
o          Process vendor payments via manual cheque
o          Maintain records of accounts payable and accrued liabilities
<ul>
<li>Maintain employee records, including:</li>
</ul>
o          Timekeeping and scheduling, resolving enquires from employees
o          Administering vacation entitlements and holiday pay
o          Coordinating employee payroll, benefits, and pension plans
<ul>
<li>Provide reception and administrative support, including:</li>
</ul>
o          Answering phone calls and directing inquiries to the appropriate department
o          Greeting and assisting residents, families, staff, and visitors
o          Managing incoming and outgoing correspondence, including mail and email
<ul>
<li>Reconcile and analyze general ledger accounts.</li>
<li>Develop and maintain an organized filing system for financial, employee, and resident records.</li>
<li>Open mail and prepare monthly bank deposits.</li>
<li>Address inquiries from employees regarding payroll, timesheets, and benefits.</li>
<li>Communicate with suppliers regarding purchasing transactions and invoice discrepancies.</li>
</ul>
Qualifications
<ul>
<li>Diploma or Degree in Business Administration, Finance, or Accounting from an accredited institution.</li>
<li>Minimum 3 years of experience in financial administration.</li>
<li>Proficiency with SAGE accounting software and payroll systems (Workforce Now experience is an asset).</li>
<li>Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).</li>
<li>Experience in benefits and pension administration.</li>
<li>Excellent time management, organization, and attention to detail.</li>
<li>Ability to work independently and adapt to changing work environments.</li>
<li>Bilingualism (French & English) is an asset.</li>
</ul>
 
Please note: Foyer Père Fiset is undergoing operational and structural changes to enhance the quality of care and services provided. As a result, job responsibilities may evolve to meet the facility’s changing needs. Flexibility and adaptability are essential, as duties may be subject to change over time.
 
About Us
County of Inverness Municipal Housing Corporation (CIMHC) is a Not-for-Profit Corporation under the authority of the Municipality of the County of Inverness. The Corporation is comprised of four (4) separate entities: two (2) Long Term Care Homes; Inverary Manor, (located in Inverness, NS) and Foyer Père Fiset (located in Cheticamp, NS) and two (2) Small Option Homes; Koster Huis (Mabou, NS) and Port Hood Small Options (Port Hood, NS).
Foyer Père Fiset is a 71-bed long-term care facility (10 which are RCF level and 1 respite room) located in Chéticamp, a traditional Acadian fishing village situated along the picturesque Cabot Trail, nestled between the majestic mountains of the Cape Breton Island highlands and the shining waters of the Gulf of St. Lawrence. Construction of a new modern state-of-the-art replacement facility began fall of 2024 and open to residents 2027.
 
As a designated employer, Foyer Père Fiset values diversity in our workplace and we welcome all applicants.  Only those who selected for an interview will be contacted.